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Interlibrary Loan: Off-Campus policy

Borrowing Policies for Off-Campus Patrons

At Andrews University (AU), we place significant value on our students who live away from campus. Thus the Interlibrary Loan (ILL) Office will send books and journal articles to help students meet the requirements for classes currently taken at Andrews. This service is offered with the understanding that distance makes it inconvenient for off-campus students to avail themselves of materials held in James White Library (JWL). It is also an accepted fact that there is not one library that subscribes to all the journals needed by its constituents.

Currently enrolled AU students who live 100 miles or more from campus and are assigned an Andrews username and password are covered by these ILL policies.  Off-campus students who have U.S./Canadian addresses may request books held by JWL. Off-campus students regardless of their address may request journal articles that are not freely available on the Internet or in any of the JWL databases. ILL will attempt to obtain articles from other sources if not found in the JWL collections. All materials requested through ILL must be used in accordance with U.S. Copyright Laws.

Off-campus students are encouraged to register with their local public libraries for check out and interlibrary loan privileges. They should also locate academic libraries near their residence to find out what services are available to them. Some academic libraries may allow in-house use of their resources but will require the purchase of a community borrowing card to check out. Off-campus students who are Michigan residents and are registered in a library that participates in MeLCat should be able to borrow books from other Michigan libraries, including Andrews University. Students who live in other states should check out what their state has to offer them by way of full text resources, for example, OhioLink is available to Ohio residents.

Students who live less than 100 miles from AU should refer to the Borrowing Policies for On-Campus Students.


AU students who live 100 miles or more from AU and have a currently validated Andrews ID card and an Andrews username and password are eligible for this service.

What you can request:

Off-campus students with U.S. or Canadian addresses may borrow circulating books, i.e. status says “Available,” held by JWL. All off-campus students may request copies of articles not freely available on the Web or from the Library’s databases or from a library conveniently located in their area of residence.

What you cannot request:

Textbooks, materials on reserve or with the status “Lib Use Only” or “Local Circ Only,” entire volumes of periodicals or sets of books, rare or archival materials, recreational and entertainment materials, or books that are not in JWL cannot be requested. Fragile materials, materials that are freely available on the Internet or in any of the Library’s databases will not be sent. Do not request materials for the use of family or friends. Photocopies of books/documents found in the Center for Adventist Research should be requested and purchased from the Center (See “Policies” and “Forms” under “Access and Use” on the CAR web site


Each eligible patron may submit no more than 10 requests within the same week. Submit less when requesting items that need to be returned in order to eliminate overdue problems.


Click on the Request Form ( and fill it out correctly and completely. Be sure to select the appropriate Distance Education department, i.e. Business (Distance Ed.) or Education (Distance Ed.), and indicate the type of material being requested.


Books are delivered via UPS which usually take about 3-4 days. Journal articles are delivered electronically to your Andrews email although there may be times when they will be sent in print form. Check your e-mail regularly and save electronically delivered articles immediately.


The library pays for return shipping if books are returned via UPS. When you are ready to return the books, email and request a UPS shipping label. Otherwise, the patrons pay for the return shipping and insure each book for $100. Journal articles do not have to be returned unless instructed to do so.

Loan Period

Books are loaned for four months with one renewal. Date due is when the book must be back in the library. Allow sufficient time for travel. Books are subject to recall after three weeks. When a book is recalled, the new due date is three days after the recall invalidating the date on the book strap. Overdue fees will then apply to the new due date.


If a request is no longer needed, immediately send a cancelation notice to with the complete citation of the item being canceled.


This is a free service. There are charges for overdue books with no grace period. Additional charges may be incurred for losses and damages. A book that is one month overdue is considered a lost book and $120 will immediately be charged to the borrower’s account.


Mailing address - Interlibrary Loan, James White Library, Andrews University, Berrien Springs, MI 49104-1400; Email –; Phone – 269-471-3506.

Patrons who misuse/abuse this service or refuse to abide by these policies will forfeit their interlibrary loan privileges. Policies are subject to change any time. ILL does not take any responsibility for patrons’ plagiarism or violation of copyright laws.

2014 Revised ILL Off-campus Policies

Updated July 1, 2014